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    Office automation is a great way to save money and time while protecting your important business information. People no longer want to store paper records or hand write order forms and other information needed to do business. Project management software, electronic invoicing, scheduling software and credit card payments make it much easier to run your business without the need for so much paper.

    1. Detail info

    Office Automation System (OAS)

     

    Overview

          Office automation is a great way to save money and time while protecting your important business information. People no longer want to store paper records or hand write order forms and other information needed to do business. Project management software, electronic invoicing, scheduling software and credit card payments make it much easier to run your business without the need for so much paper.

            Office automation is to automatically run the office by different means. Automation uses computers, devices, robotics and other similar mechanics to reduce the needed manpower requirements and payroll expenses.

          Office automation software is the holy grail of business computing. The business world relies on a combination of word processing, spreadsheet, and presentation software to make the most of their organization’s information. Office automation software is used to simplify each individual’s daily task and help in group collaboration. In many companies, office automation is a standard practice.An office automation system saves you a considerable amount of time, money, and effort.

         No business is too small to automate. Actually, it is crucial for any small home based business to automate. If you have a typical home based business, your business is run by you, the business owner and possibly a couple of employees. You have a lot to accomplish usually in a short amount of time and limited resources. Wasting time on repetitive chores while you are trying to grow your business would not be beneficial. Instead, utilize your talents wisely.

          Use computer systems to execute a variety of office operations, such as word processing, accounting, and e-mail. Office automation almost always implies a network of computers with a variety of available programs. There are some areas that you may find beneficial add to your office automation system.


    Accounting

    For any employee, an enterprise can track your income and expenses. Once you have your system settings, you can track your income and expenses by touching a button. Your accounting system can be as simple as accounting software or spreadsheet.

    E-mail

    You have a lot of e-mails which are used to constantly explore your customers. Do you create a list? Set up automatic drive and automatic answering back device in your system.

    Appointment

    Provide convenience for your appointments and assignments. Maintain contact information, prospects and customers. You can access seconds. Set the alarm to avoid missing or items. Add a contact manager to your system and never miss another appointment.

    Credit card

    Set up a credit card payment system for your enterprise. Avoid inspection waiting. Most people shop with credit cards. Enterprises do not accept credit cards, which results in a loss of a large amount of businesses.

    Word processing

    The most common areas are automated. Prepare any text or spreadsheet that you need for your businesses. Convert to a PDF file by touching a button. Write e-book easily.


    Office automation tools

          Office Automation System (OAS) is a set of configurations of networked computer hardware and software. A variety of office automation systems are now applied to business and communication functions that used to be performed manually or in multiple locations of a company, such as preparing written communications and strategic planning.

          System to purchase financial software and accounting software packages involved high cost, and maximizing the effectiveness of all the resources was really a difficult task. Later with advent of ERP, companies started to migrate to ERP software solutions, but again it is a too costly approach. System grew out of Material Requirements Planning (MRP) systems, which have been used for more than 20 years. MRP systems computerized inventory control and production planning.

    Office automation products

          Office automation products are becoming complex, involving electromechanical devices with embedded softwares, thus needing PLM solutions to manage the design data and engineering changes. In addition to this shortening lifecycle of the products, changing customer requirements is another challenge. Productivity is the result.

          Typically, an ERP (Enterprise Resource Planning) system uses or is integrated with a relational database system, but in many cases it is not deployed effectively. For example, in a government or public sector organization, when a customer places an order, that order begins a mostly paper-based journey from in-basket to in-basket around the company, often being keyed and rekeyed into different departments' computer systems along the way. ERP systems help in automating the workflow across the company.

          ERP software lets you estimate costs, track materials, revise orders and monitor payments. Being able to complete all of these tasks from a single program can drastically cut down on the time it takes to keep track of each part of a given order. ERP software can also aid financial and human resources functions. Get the latest ERP management information, including news, tips and other resources, in this section. ERP software combined the data of formerly separate applications. This simplified keeping data in synchronization across the enterprise as well as reducing the complexity of the required computer infrastructure.

          Business intelligence (BI) remains a top investment priority for companies of all sizes, but there are disconnects between these investments and the business value derived. In fact, very few (i.e. About 15% to 20%) of business users in organizations that have a business intelligence strategy are actually using BI tools. There are many reasons for this disconnect: a lack of partnership between IT and the business side of the house, users' comfort with the tools they already know such as spreadsheets, a fragmented corporate strategy with business units making their own BI tool and strategy decisions, no connection between BI and business processes, and no governance over BI, or too much.


    Advantages

    • Get many tasks accomplished faster

    •  Eliminating the need for a larger staff / require less people to get things done

    •  Less storage space for data and copies

    •  Multiple people can be updated simultaneously in the event of schedule changes.

    •  Increase managerial & clerical productivity through increasing effectiveness and efficiency of work

    •  Increase business competitiveness

    •  Through cheaper operating costs

    •  New or better services/goods to customers

    •  Help management in better decision-making & planning

    •  Getting a VOIP for business instead of using a landline which usually cost you more